DESCRIPTION OF THE ORGANIZATION
Médecins Sans Frontières (MSF) is an international independent medical humanitarian organisation created in 1971, provides medical assistance to people affected by conflict, epidemics, disasters or exclusion from health care. MSF runs humanitarian programs in around 462 projects worldwide.
MSF opened its office in the Republic of Korea in 2012, based in Seoul. The MSF Korea office focuses on four key pillars: (1) recruitment of skilled Korean medical and non-medical staff to dispatch to MSF field projects, (2) communications to the Korean public on global humanitarian crises and urgent health emergencies, (3) outreach to Korean stakeholders and policymakers in support of international community engagement and action, (4) and fundraising from Korean donors to directly support MSF medical humanitarian activities
DESCRIPTION OF THE DEPARTMENT
The Finance and Administration Unit provides a key support function to all other departments of the organisation. It ensures a consistently high level of support to MSF Korea office for all activities related to financial analysis, budgetary planning, financial reporting, managerial accounting, ICT services and initiatives, office management, infrastructure, and administrative support.
PURPOSE OF THE POSITION
Under the direction of the Head of Finance and Administration, the Financial Officer:
Performs the accounting and finance activities of the MSFK office (accounting, treasury, audit procedures, etc.) in compliance with legal obligations and MSF and Korean GAAP standards and protocols, in order to provide quality, reliable and transparent information to the organization, external partners, local authorities, and the general public on the use and allocation of resources.
Responsible for the full spectrum of financial accounting, reporting for management and corporate, Tax/Treasury and annual budget preparation.
MAIN DUTIES AND RESPONSIBILITIES
1. Accounting and Finance
- Review expense reports in accordance with organizational policies and procedures and K-GAAP.
- Execute payment process – JE booking, bank & Balance sheet account reconciliation.
- Perform monthly & year-end closing; review donation income, and ensure that all numbers are accurately posted in accounting system.
- Prepare and consolidate the financial data for MSF Korea’s annual report to present MSF Korea’s financial results and practices in a transparent manner.
- Ensure appropriate fixed asset management and follow up
- Manage residual funds and investment schedule, while coordinating with the treasury for cash balance and payment schedule.
2. Audit and Reporting
- Prepare all the required documents for audit and liaise with external auditors. Ensure financial statements are in compliance with KGAAP.
- Prepare VAT filing and assist on year-end corporate tax return.
- Prepare and support HFA to submit statutory reporting and communicate with authorities (National Tax Office, Ministry of Health, Ministry of Interior and Safety etc.); Property report, tax review, daily worker report, annual report of corporate assets etc.)
- Collect and consolidate information from other departments as necessary to prepare and follow up for Ministry of Interior and Safety inspection on annual basis.
- Under the supervision of the HFA, and in collaboration with Communication and Fundraising departments, updates financial information for the MSF Korea website
- Prepare filing for fundraising registration (assessing current reporting practices, and ensuring it is alignment with the legal requirements), applies for renewal and follows up on application with the relevant authorities.
- Update license to issue tax receipts (assessing current practices, and ensuring it is alignment with the legal requirements), applies for renewal and follows up on application with the relevant authorities.
- Prepare reconciliation and re-invoicing with other MSF offices, including Operation Centres
- Take an active role in maintaining familiarity and up-to-date knowledge of financial and non-for-profit legislation and industry standards that may impact on MSF Korea policies and procedures
3. Budget
- Support annual budget preparation
- Monitor budget execution and monthly rolling forecast (compiles and shares budget execution data on a monthly basis with the relevant department heads, flagging any discrepancies and proposing corrective measures)
4. Policies and procedures
- Responsible for the implementation, quality and check-up of finance tools and systems, including the introduction of new software when required
- Proactively contribute to the drafting and development of MSF Korea’s Finance and Administration policies and procedures, and ensure their effective implementation, including internal control
- Ensure that finance processes are in line with the organizational guidelines, and that they are documented, communicated, and updated
- Provide information and training to employees to help understanding of MSF policies content and procedural execution
5. Departmental and Other
- Under the supervision of the HFA, liaise with external service provider’s for MSFK’s ICT support
- Provide constructive input to department related activities (e.g. team meetings, strategic planning, cross departmental support activities).
- Willingness to adjust your work schedule to suit the needs of the Finance/Administration responsibilities. This may include working flexible hours and providing support to other roles when required
- Undertake such other activities as may be required and approved by the Head of Finance and Administration and/or General Director.
Note: This Job Description is a summary of the typical functions of this position and not an exhaustive or comprehensive list of all possible job responsibilities and duties. Accordingly, the responsibilities and duties of the jobholder might differ from those outlined in this Job Description and the other duties, as assigned, might be part of the job due to organizational and operational needs.
QUALIFICATIONS AND JOB REQUIREMENTS
1. Essential Skills
- Minimum 5 years of work experience in Finance and Accounting
- University degree in accounting, finance or business administration
- Fluent in Korean and Business level in English (written and oral)
- Knowledge of Korean accounting standards and legal compliances
- Proficiency with Microsoft Office, including Excel, PowerPoint, and Word
- Strong written and oral communication skills
- Result and detail oriented
- Service oriented, with a positive, Can Do Attitude.
- Strong teamwork and interpersonal skills
2. Desirable Skills
- Experience and knowledge of Duzon system
- Experience in a non-for-profit organization
INFORMATION AND APPLICATION
- Dynamic candidates with relevant qualifications who are interested to apply may submit a letter of motivation and CV, in English to 'recruit@seoul.msf.org '
- Only electronic applications will be accepted.
- Kindly note that only shortlisted candidates will be contacted.