채용공고

**This position will be closed upon the recruitment is finalized.

<PURPOSE OF THE POSITION>

Under the direction of the Human Resources Director (HR Director), the Departures & Administration Officer (D&A Officer) supports MSF Korea in the achievement of its social mission through providing excellent services in travel logistics and office administration. The D&A Officer is responsible for a variety of technical and administrative duties including; Office staff’s travel logistics and administration, general administration, office supply, support of international HQ staff and guests, Field worker transit processes as well as support for Field HR for networking.

<MAIN DUTIES AND RESPONSIBILITIES>

1. General administration

• Executes tasks related to general office management such as reception, cleaning services, mail and delivery, security system, etc.,
• Facilitates ‘Work Health & Safety’ standards of the office environment; maintaining office environment to satisfy organizational and legal requirements for security and safety (fire and disaster prevention, etc.),
• Supports the maintenance of the office premises and infrastructure; including liaising with the office cleaner,
• Provides logistics and administrative support in the organization of various meetings as necessary.

2.  Staff Travel (Office)
   • Provides support in travel arrangements for all MSFK staff and visitors including: ticketing, accommodation, insurance, and visas.

3. Support for International Office Staff and Visitors
   • Provides support in relocation; including visa, travel insurance, logistics, and shipping,
   • Provides support with temporary and permanent housing for international office staff; including liaising with landlords, real estate agencies, and other service providers related to housing management e.g., insurance, internet service providers, etc.,
   • Provides administrative support to international office staff, including alien registration, setting up banking,
   • Provides other reasonable assistance for international employees and visitors as required.

4. Procurement and Office Supply

• Maintains and updates office inventory (including ICT equipment),
• Works with various suppliers, vendors, and agencies for matters related to the administration and supply,
• Manages general office supply (e.g., stationery and consumables), collecting quotations, identifying suppliers, storage, etc.,
• Manages office consumables, including office stock (stationery, office consumables, business cards, etc.,
• Facilitates procurement and maintenance of ICT equipment (laptops, desktops, monitors, mobile phones, etc.).

5. Field Human Resources activities under the guidance of FHR Manager

• Undertakes administrative activities concerning field employees before departure, during the mission, and after the return (Flight, visa, work order, vaccination, insurance, psychosocial support, etc.)
• Acts as the primary contact for the field between field workers and Operation Centers within MSF concerning all the transit matters,
• Researches and provides information related to professional associations and health institutions or any other relevant information for networking and outreaching in Korea and act as an administrative liaison,
• Participates in and provides administrative and logistical support for FHR events in Korea both offline and online.

6. HQHR Support

• Supports HQHR recruitment by uploading job advertisements and scheduling interviews, and other administrative tasks,
• Administers and follows up on Annual and Sick leave,
• Coordinates legal mandatory HR training programs,
• Organizes HR events such as new joiners party, farewell party,  
• Assists with other HR administration when requested.

7. Departmental and Other

• Provides constructive input to department related activities (e.g., team meetings, PoA planning, cross-departmental support activities),
• Under the supervision of the HR Director, coordinates and works closely with MSFK’s HR Generalist and FHR Manager,

<QUALIFICATIONS AND JOB REQUIREMENTS>

Essential skills and experience

• Diploma or professional qualification in business administration or other relevant areas,
• Fluent in Korean and English
• Essential knowledge of general office management 
• Proficiency with Microsoft Excel and Word
• Service-oriented, with a positive, Can-Do Attitude. 
• Commitment to humanitarian principles and values of MSF
• Flexibility
• Result oriented
• Strong communication skills
• Teamwork

Desirable skills and experience

• Commitment to the values, principles, and objectives of MSF

If you are interested in this position, please send your motivation letter and CV in English to HR Department at:  recruit@seoul.msf.org 
Application Deadline:  **This position will be closed upon the recruitment is finalized. Please submit the application at your earliest convenience  
We will contact the selected candidate after the application deadline date within 2 weeks